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AI Operations for Founders

Get 10–15 hours a week back. Hand it off.

We build and install an AI Chief of Staff inside the tools you already use — Gmail, Calendar, and Drive — so the busywork that runs through you finally runs without you.

10–15 hours is the target we build toward and measure — not a promise. The number depends on your workload.

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A real, named Midwest operator (Caleb Donovan). Not an offshore team. Not a faceless queue.

The reality

You added a helper. You needed a system.

Everything still runs through you. The inbox. The follow-ups you meant to send. The meeting prep. The coordination you're holding in your head.

You hired help before — a VA, an assistant, another tool — and somehow you were still exhausted. A person moves the tasks but leaves you managing them. That's not delegation. That's a second job.

The follow-up that slipped wasn't laziness. It was one more thing competing for the same brain.

You hired help — so why are you still exhausted?

The idea

A small AI operations team, installed in your own tools.

Think of it as staff you don't have to manage. One coordinator and a few specialists, built to your business and living inside your Gmail, Calendar, and Drive. They handle the repetitive 80%. You keep the judgment calls — sending, deciding, approving.

The coordinator

Knows your priorities and routes the work.

The inbox specialist

Triages your mail and hands you a morning brief.

The follow-up specialist

Drafts the messages you keep meaning to send, ready for your review.

This is Claude and Cowork, set up for you — not a fleet of robots, and not a chatbot bolted onto your site. Done for you, not DIY.

How it works

Four steps. About a week.

  1. 01

    Audit

    We map where your week actually goes and score it. You get a real deliverable — the AI Time Buyback Scorecard — showing your most expensive repetitive tasks and what we'd hand off first. Free.

  2. 02

    Build

    We build your coordinator plus your first three specialist skills, tailored to your vertical and your voice.

  3. 03

    Install

    We install it in your own Claude/Cowork and wire it to your Gmail, Calendar, and Drive — with human-in-the-loop gates from day one.

  4. 04

    Tune

    Two weeks of tuning against your real work, so it sounds like you and follows your rules. Then training and a one-page handoff. You own it.

What it handles

Real work, named plainly.

These are the specialist skills we install first. We pick three with you from the audit — not all at once, and only what's worth handing off.

  • Inbox triage + morning brief Sorts what came in overnight and hands you a short brief of what matters before you dig in.
  • Follow-up drafting Drafts the follow-ups you keep meaning to send and queues them for the day they're due. You review and send.
  • Meeting prep Pulls the context and preps you before you're in the room.
  • Intake response Drafts first replies to new inquiries so nothing sits cold. You approve what goes out.
  • Recurring coordination The standing back-and-forth that currently lives in your head, run on a schedule.

It drafts and preps. You keep the final say on anything that sends externally, gets deleted, or spends money.

The shift

From “everything runs through me” to “I hand it off.”

Before

  • You open the day inside a full inbox and guess what matters.
  • Follow-ups slip because you forgot, not because you didn't care.
  • You walk into meetings cold.
  • The coordination lives in your head, so it never really stops.

After

  • A morning brief is waiting — you know what matters before you dig in.
  • Follow-ups are drafted and queued the day they're due; you review and send.
  • Meeting prep is ready before you're in the room.
  • The recurring work runs on the system, not on you.

The math

Buy back your time — valued at your own rate.

We don't sell hours. We measure reclaimed time against your own effective hourly rate. In the audit, we put your real numbers on it: what an hour of your time is worth, times the hours these tasks eat.

What's one hour of your time worth? Multiply by the hours you spend on the tasks we just listed. That's the number we're buying back.

Every hours and dollars figure is an estimate built from your own inputs — labeled as an estimate, never a guaranteed outcome.

Safety and control

It drafts. You send. Nothing slips past you.

  • Your accounts, your data. It runs inside your own Google Workspace and your own Claude plan. Your data stays in your accounts.
  • Drafts, not silent sends. With Gmail, it writes the email; you send it. Nothing external goes out without you.
  • Hard stops on the big actions. Permanent deletion and computer use always require your approval. Nothing gets deleted without your say-so.
  • Staged authority. It starts on low-risk tasks and only takes on more once you've seen it work. You decide what it's allowed to do.

We won't claim “fully secure” — no honest vendor can. We'll show you exactly what it can and can't do, and design your hard stops with you.

The offer

One clear path. Start free.

AI Time Audit

$0

Start here

A real, scored deliverable — the AI Time Buyback Scorecard. Yours whether or not you buy.

AI Chief of Staff Install

$1,500 one-time

Founding rate · standard $3,500

The full install: audit → coordinator + your first 3 specialist skills → installed in your Claude/Cowork, wired to Gmail, Calendar, and Drive → 2 weeks of tuning → training + handoff.

Care Plan

$300 / month

Optional

Monitoring, a monthly buyback report, one new workflow a month, priority support. Cancel anytime.

Runs on your own paid Claude plan with Cowork (Pro minimum). We help you pick it and tell you the true monthly cost before you commit.

Your risk

First Win Guarantee

A working AI workflow live in your tools and a measured time-savings estimate within a week, or you pay nothing.

Founding clients

We'd rather earn proof than fake it.

Baton is new. We have no client testimonials yet, and we won't invent them. Instead, the first small cohort gets the full $3,500 install for $1,500 — the same build, more of my direct attention — in exchange for honest feedback, permission to write up the result once it's working, and an intro to a couple of people if you're thrilled.

You're protected either way: the First Win Guarantee means if I don't get a working workflow live in your tools with a measured estimate inside a week, you pay nothing.

The cohort is small because each install is done by hand. I take only a few at a time so the quality holds. This is the lowest price Baton will ever offer — once the cohort has the proof it needs, the rate moves to standard.

Caleb DonovanFounder-operator, Baton

Questions

Straight answers.

No. It takes the repetitive admin and coordination off your plate — the busywork that runs through you — so you and your team spend time on the work that needs a human. It's a system, not a person, and it isn't a headcount decision.

No. With Gmail it drafts the email and queues it; you review and send. Nothing external goes out without you. That's by design — the human keeps the final say on anything that leaves your business.

Google Workspace (Gmail, Calendar, Drive) and a paid Claude plan with Cowork. That's it. It's installed inside tools you already use — we don't ask you to adopt a new platform.

The system runs inside your own Google Workspace and your own Claude plan — your data stays in your accounts, not ours. It's human-in-the-loop: it drafts, you send; deletions and computer actions require your approval. We won't claim "fully secure" — no honest vendor can — but we'll show you exactly what it can and can't do, and design your hard stops with you.

Yes. Gmail, Google Calendar, and Google Drive are the core connections. Gmail drafts (you send); Calendar can create and update events; Drive can read and write — with approval on the actions that matter.

We tell you straight in the audit. We build around what connects cleanly today — Gmail, Calendar, Drive — and we won't promise an integration that doesn't exist. If a tool can't connect, we design the workflow around it or leave that task with you, and say so up front.

No. It's not a chat widget on your website. It's a set of skills installed in your own Claude/Cowork that do real recurring work in your tools — triaging your inbox, drafting your follow-ups, prepping your meetings.

No. If you can attach a file to an email, you can run this. We do the setup and tuning, train you in a short walkthrough, and leave you a one-page guide. It lives inside the tools you already use every day.

The free AI Time Audit and Scorecard, the build of your coordinator plus your first three specialist skills, installation in your own Claude/Cowork wired to Gmail, Calendar, and Drive, two weeks of tuning against your real work, and training plus a one-page handoff so you own it. All under the First Win Guarantee.

Only if you want it. You own the system and the handoff guide — it keeps running whether or not we speak again. The optional Care Plan ($300/month) keeps it monitored, adds one new workflow a month, and gives you a monthly buyback report and priority support. Cancel anytime.

A paid Claude plan with Cowork — Pro at minimum, and a higher tier (Max or Team) if you use it heavily. Usage limits, not features, are the practical ceiling. You hold and pay for the plan directly; we help you pick the right one and tell you the true monthly cost before you commit. No hidden pass-through from us.

It's a target, not a guarantee. Owners who move this work to a system aim to buy back 10–15 hours a week; the real number depends on your workload and what we remove first. We build toward it and measure it as an estimate from your own numbers. What we do guarantee is the First Win: a working workflow live in your tools and a measured time-savings estimate within a week, or you pay nothing.

Hand it off. Get your week back.

Start with the free AI Time Audit. No commitment — you'll get a scored picture of where your hours go and exactly what's worth handing off first.

Get my free AI Time Audit

Prefer email? Email Caleb directly. I'll only use it to set up your audit — no list, no spam.